Sharing Beyond Limits

Building or migrating teams within your organization, project, or department in Living Spec is now simple and efficient. You can easily share documents, delegate tasks, and manage projects without the hassle of manually adding members, saving time and reducing errors.

Just click the New button anywhere in the platform and select Team to get started.

Once your team is set up, adding members and inviting them to collaborate on documents can be done smoothly. The customization options ensure that the right people have access to the necessary information.

Plus, from the dashboard, you can view all your teams and their members, making it easy to add more people by sending a Team Invite Link or adding users individually. For broader access, you also have the option to create open invite links.

In a project or product management setting, team members, including external key partners, often play diverse roles. Living Spec empowers you to customize permissions for each collaborative document tree, ensuring that collaboration aligns with your workflow. Choose from three permission levels:

• Reader: Provides view-only access.
• Reviewer: Lets users review and comment without making direct change.
• Collaborator: Allows users to contribute and edit content.
• Admin: Grants full control, including permission management.

With Living Spec's Invite User capabilities, you can easily give access to users you want to collaborate with or keep informed on specific documents via email. Without stepping out of your document, you can now manage email invitations with the following:

• Link Sharing: Share a quick entry link with your preferred collaborator via Slack or any preferred communication tool after inviting them via email.
• Revoking Invitations: Track and manage invitations with the ability to swiftly correct mistakes by deleting any pending invitations if needed.
• Invitation History: Keep tabs on when each user was invited for streamlined collaboration tracking.

Note that email invites work with Living Spec's Account Fusion, allowing you to easily invite someone via any known email address they have added to their account!

By creating open invitation links on Living Spec, you'll save time inviting collaborators. Whether an invite was lost in a spam filter or you're simply ready to share your document with a user via Slack, Shareable invite links have you covered.

Shareable links offer the same permission options as email invite links. Links can be connected to an email or be available to anyone possessing the link.

Open invitation links automatically expire after 30 days, providing an additional layer of protection. Rest easy knowing that this feature isn't just about streamlining collaboration; it's about prioritizing the privacy and integrity of your shared content.

Living Spec documents also offer an optional read-only public view.

By enabling public view access, you can share valuable information from your Living Spec document with a broader audience. The read-only access feature ensures that users can view, but not edit, the shared content. This is ideal for sharing reports, educational resources, or announcements while maintaining control over the integrity of your documents.

Living Spec provides control over which metadata you share about a document without the user necessarily having access.

By default, Living Spec hides all metadata, but this can be inconvenient when sharing several links at once in an environment like Slack or social media, which attempts to provide a title, description, and preview of the target link.

By enabling the sharing of metadata for a document, Slack or other social media services will show a more informative preview of the document title and page details, making it easier to know what's behind the shared link. But only with your consent.